The Alabama Irp 44 form is an essential document used to record the distance traveled and fuel consumed by commercial vehicles. This form, officially known as the Individual Vehicle Distance and Fuel Record (IVDR), helps carriers maintain compliance with state regulations. Accurate completion of the Irp 44 is crucial for ensuring proper reporting and tax obligations are met.
The Alabama IRP 44 form, officially known as the Individual Vehicle Distance and Fuel Record (IVDR), is an essential document for commercial vehicle operators traveling within and outside the state. This form serves multiple purposes, primarily helping carriers accurately report their mileage and fuel consumption across various jurisdictions. It captures crucial information, including the carrier's name, address, and federal identification number. Each trip is logged with details such as the trip number, fleet number, and the truck and trailer numbers. Additionally, the form requires the driver’s signature, fuel type used, and a record of the trip's origin, destination, and the routes taken. Odometer readings at the start and end of each trip are also recorded, allowing for a precise calculation of total distance traveled. Fuel purchases are documented with the name and address of the fuel stop, along with the gallons purchased. By compiling this information, the IRP 44 ensures compliance with the International Fuel Tax Agreement (IFTA) and International Registration Plan (IRP), making it a vital tool for maintaining accurate records and facilitating smooth operations for trucking companies.
ALABAMA DEPARTMENT OF REVENUE
Individual Vehicle Distance and Fuel Record (IVDR)
IRP-44 / IFTA-20 (5/13)
CARRIER’S NAME
ADDRESS
REMARKS
FEIN / SSN
ACCOUNT NO.
TRIP NO.
FLEET NO.
TRAILER NO.
TRUCK NO.
DRIVER’S SIGNATURE
FUEL TYPE
TRIP ORIGIN – STATE / JURISDICTION LINES –
DISTANCE BY STATE /
HIGHWAY
DATE STARTING
GALLONS
ODOMETER
JURISDICTION AND
OR ROUTE
NAME AND ADDRESS OF FUEL STOP
TOWNS – TRIP DESTINATION
AND ENDING
PURCHASED
FROM POINT TO POINT
TRAVELED
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
ENDING ODOMETER
TOTAL DISTANCE PER STATE / JURISDICTION
TOTAL FUEL PURCHASED
BEGINNING ODOMETER
TOTAL TRIP DISTANCE
Sample Individual Vehicle Distance and Fuel Record (IVDR) With Instructions
IRP-44 / IFTA-20
(6/95)
3 Individual Vehicle Distance and Fuel Record (IVD4R)
5 6
Jones Trucking Co.
123-45-6789
9999
134
01
T477
156
BOB SMITH
1415 Main Street, Birmingham, AL 36109
Diesel
5/6 pickup load in B'ham
5/9 deliver to Jackson & load
5/7 deliver to Jackson & load
5/9 return to B'ham
9 5/8 deliver to Dallas & load
Birmingham, AL
45,997
--
I-20
5-6-92
AL state line
46,129
132
Jackson, MS
46,241
112
5-7-92
Browns Truck Stop
120
MS state line
46,285
44
LA state line
46,471
186
Dallas, TX
46,634
163
A-1 Truck Stop
100
46,797
5-8-92
46,983
47,027
5-9-92
47,139
47,271
I-20 Fuel Stop
80
20
19
23
24
AL - 264
300
MS - 312
LA - 372
TOTAL TRIP DIISTANCE
TX - 326
1,274
21
22
25
Instructions
1.Carrier’s name.
2.Federal ID number or social security number.
3 Carrier’s address.
4.IFTA/IRP account number.
5.Trip number.
6.Fleet number.
7.Trailer unit number.
8.Truck unit number.
9.Comments or additional information.
10.Driver’s signature.
11.Type of fuel used in the vehicle, i.e. diesel, propane, gas.
12.Trip origin, state/jurisdiction lines crossed, loading/unloading points, trip destination.
13.Odometer readings for each entry in No. 12.
14.Mileage between each entry in No. 12.
15.Road, highway, or interstate traveled.
16.Date trip started, date trip ended, and in between.
17.Vendor name and address where fuel pur- chased.
18.Number of gallons purchased.
19.Ending odometer reading for trip.
20.Beginning odometer reading for trip.
21.Difference between No. 19 and No. 20 equals total trip miles.
22.Add miles in No. 14 – Miles By State/ Jurisdiction And From Point To Point. (This should match the miles you have in No. 21.)
23.Add miles in No. 14 by state and enter total for each state.
24.Add gallons purchased in No. 18 and enter total here.
25.Add all miles for each state/jurisdiction in No. 23 and enter total here. (This should match the miles in No. 21 and No. 22.)
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The Alabama IRP 44 form shares similarities with the IFTA-100 form, which is used by motor carriers to report fuel use and distance traveled in different jurisdictions. Both forms require detailed information about the vehicle's trips, including odometer readings, fuel purchases, and jurisdictions crossed. The IFTA-100 form is specifically designed for reporting fuel taxes, while the IRP 44 focuses on vehicle distance and fuel records. Despite their different purposes, both documents serve to ensure compliance with state and federal regulations regarding transportation and fuel usage.
Another document comparable to the Alabama IRP 44 is the Mileage and Fuel Tax Report (MFT-1). This form is utilized by commercial vehicle operators to report their mileage and fuel consumption for tax purposes. Like the IRP 44, the MFT-1 requires carriers to detail the distance traveled in various states and the amount of fuel purchased. Both forms aim to facilitate accurate tax reporting and compliance, making them essential tools for operators in the transportation industry.
The Vehicle Fuel Consumption Report (VFCR) is also similar to the Alabama IRP 44 form. This report tracks fuel usage and mileage for a specific vehicle over a designated period. It includes information on the starting and ending odometer readings, fuel type, and total gallons purchased. While the VFCR is typically used for internal tracking and management purposes, it shares a common goal with the IRP 44 of maintaining accurate records related to vehicle operation and fuel efficiency.
The International Registration Plan (IRP) application form is another document that resembles the Alabama IRP 44. This application is necessary for carriers seeking to register their vehicles under the IRP, which allows for the distribution of registration fees among member jurisdictions based on the miles traveled in each. Both the IRP application and the IRP 44 require detailed information about the vehicle, its operation, and the jurisdictions involved, highlighting the interconnectedness of vehicle registration and operational reporting.
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Furthermore, the Trip Report (TR-1) is akin to the Alabama IRP 44 form. This report is often used by trucking companies to document individual trips, including details such as the route taken, fuel stops, and distances traveled. The TR-1 emphasizes the importance of accurate record-keeping for operational efficiency and regulatory compliance, paralleling the objectives of the IRP 44.
The Fuel Tax Report (FT-1) is another document that bears resemblance to the Alabama IRP 44. This report is specifically designed for fuel tax reporting and requires carriers to provide information on fuel purchases and mileage. Similar to the IRP 44, the FT-1 ensures that carriers comply with tax obligations while tracking fuel consumption and distance traveled, which are critical for financial planning and regulatory adherence.
The Commercial Vehicle Trip Log (CVTL) is also comparable to the Alabama IRP 44. This log is maintained by commercial drivers to record their trips, including dates, routes, fuel stops, and mileage. While the CVTL serves as an internal record for drivers and companies, it shares the same fundamental purpose as the IRP 44 in ensuring accurate documentation of vehicle operations and compliance with regulations.
Another similar document is the DOT Vehicle Inspection Report (VIR). Although primarily focused on vehicle safety and compliance, the VIR requires information about the vehicle's operational status, including odometer readings. Both the VIR and the Alabama IRP 44 emphasize the importance of maintaining accurate records for compliance with transportation regulations, albeit from different perspectives—safety versus operational reporting.
Lastly, the Driver's Daily Log (DDL) is akin to the Alabama IRP 44 form in that it tracks daily activities of commercial drivers, including mileage and fuel consumption. This log is essential for ensuring compliance with Hours of Service regulations. Both documents require detailed record-keeping and highlight the importance of accurate reporting in the transportation industry, ensuring that both vehicle operations and driver activities are properly documented.
Filling out the Alabama IRP 44 form is essential for tracking vehicle distance and fuel use. Here are some key takeaways to help you navigate the process:
By following these takeaways, you can ensure that your Alabama IRP 44 form is completed accurately and efficiently.
The Alabama IRP 44 form, also known as the Individual Vehicle Distance and Fuel Record (IVDR), is a document used by carriers to track the distance traveled and fuel purchased during a trip. This form is essential for compliance with the International Registration Plan (IRP) and the International Fuel Tax Agreement (IFTA). It helps ensure that carriers accurately report their mileage and fuel consumption across different jurisdictions, which is necessary for tax purposes.
Any carrier operating commercial vehicles that travel across state lines must complete the IRP 44 form. This requirement applies to both individual owner-operators and companies with a fleet of vehicles. Proper completion of this form is crucial for maintaining compliance with both state and federal regulations regarding fuel taxes and vehicle registration.
The IRP 44 form requires various pieces of information, including:
Each of these elements plays a vital role in accurately reporting mileage and fuel consumption.
To calculate the total trip distance, you need to subtract the beginning odometer reading from the ending odometer reading. This difference gives you the total miles traveled during the trip. Additionally, you should verify that the total miles reported for each state or jurisdiction matches the overall trip distance. This ensures accuracy in reporting and compliance with tax regulations.
If you discover an error after submitting the IRP 44 form, it is important to correct it as soon as possible. You can do this by completing a new form with the correct information and marking it as a correction. Always keep copies of both the original and corrected forms for your records. Timely corrections help maintain compliance and avoid potential penalties.