The Alabama Contract form is a crucial document used by state agencies to outline agreements with contractors. It ensures compliance with state regulations and provides transparency in the contracting process. Understanding this form is essential for both agencies and contractors to navigate the legal landscape effectively.
The Alabama Contract form serves as a crucial tool for state agencies and contractors, streamlining the process of contract review and approval. This form captures essential information about the contractor, including their business structure, ownership status, and whether they are a minority or woman-owned entity. It also requires details about the contract itself, such as the effective dates, funding sources, and the nature of the services to be provided. Additionally, the form includes important compliance checks, like whether the contractor is registered with the Alabama Secretary of State and if the contract was secured through a bid or RFP process. By requiring signatures from both the agency head and the contractor, the form ensures accountability and transparency in public contracting. Understanding the components of this form is vital for anyone involved in state contracts, as it lays the groundwork for lawful and effective partnerships between the government and private sector entities.
Contract Review Permanent Legislative Oversight Committee
Alabama State House --- Montgomery, Alabama 36130
C O N T R A C T R E V I E W R E P O R T
(Separate review report required for each contract)
Name of State Agency:________________________________________________________________________
Name of Contractor:__________________________________________________________________________
__________________________________________________
_________________________
________
Contractor’s Physical Street Address (No P.O. Box Accepted)
City
ST
Is Contractor a Sole Source? YES ______ NO ______ (IF YES, ATTACH LETTER)
Is Contractor organized as an Alabama Entity in Alabama? YES ______ NO ______
Is Contractor a minority and/or woman-owned business? YES ______ NO ______
If so, is Contractor certified as such by the State of Alabama? YES ______ NO ______
Check all that apply: ALDOT ______ ADECA ______ OTHER (Name) _____________________________________________
Is Contractor Registered with Alabama Secretary of State to do Business as a Corporation in Alabama? YES ______ NO ______
IF LLC, GIVE NAMES OF MEMBERS: _____________________________________________________________________
Is Act 2001-955 Disclosure Form Included with this Contract? YES ______ NO ______
Does Contractor have current member of Legislature or family member of Legislator employed? YES ______ NO ______
Was a Lobbyist/Consultant used to secure this Contract OR affiliated with this Contractor? YES ______ NO ______
IF YES, GIVE NAME: ________________________________________________________________________________
Contract Number: _C_ ___ ___ ___ ___ ___ ___ ___ ___ (See Fiscal Policies & Procedures Manual, Page 5-8)
Contract/Amendment Amount: $___________________ (PUT AMOUNT YOU ARE ASKING FOR TODAY ONLY)
% State Funds: ________ % Federal Funds: _________ % Other Funds: _________**
**Please Specify Source of Other Funds (Fees, Grants, etc.) __________________________________________
Date Contract Effective: __________________________
Date Contract Ends: __________________________
Type Contract: NEW: ______ RENEWAL: ______
AMENDMENT: ______
If Renewal, was it originally Bid? YES ______ NO ______
If AMENDMENT, Complete A through C:
[A] ORIGINAL contract amount
$ _________________________
[B] Amended total prior to this amendment
[C] Amended total after this amendment
Was Contract Secured through Bid Process? YES ______ NO ______ Was lowest Bid accepted? YES ______ NO ______
Was Contract Secured through RFP Process? YES ______ NO ______ Date RFP was awarded: ______________________
Posted to Statewide RFP Database at http://rfp.alabama.gov/Login.aspx? YES ______ NO ______
If NO, give a brief explanation as to why not: ________________________________________________________
Summary of Contract Services to be Provided: ____________________________________________________
__________________________________________________________________________________________
Why Contract Necessary AND why this service cannot be performed by merit employee: __________________
I certify that the above information is correct.
___________________________________________
_________________________________________
Signature of Agency Head
Signature of Contractor
Printed Name of Agency Head
Printed Name of Contractor
Agency Contact: ________________________________________________ Phone:_____________________
Revised 8/2/17
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The Alabama Contract form shares similarities with the California Standard Agreement form. Both documents serve as formal agreements between state agencies and contractors. They require detailed information about the contractor, including business structure and ownership status. Each form also emphasizes compliance with state regulations, necessitating disclosures about lobbyist involvement and the contractor's registration status. This ensures transparency and accountability in the procurement process.
Another document akin to the Alabama Contract form is the Texas Contract for Services. Like the Alabama form, it gathers essential data regarding the contractor's qualifications and the nature of the services provided. Both documents require a clear statement of the contract amount and funding sources. Additionally, they include provisions for amendments and renewals, ensuring that any changes to the contract are documented and approved appropriately.
For those looking to complete a motorcycle transaction in Texas, it's crucial to have the appropriate paperwork ready, including the Motorcycle Bill of Sale form. This document is vital as it serves as evidence of the ownership transfer, detailing key transaction information. To obtain a completed form, you can visit https://texasdocuments.net/printable-motorcycle-bill-of-sale-form, ensuring a seamless registration process in the state.
The Florida State Contract form is also comparable. It requires similar information about the contractor's business status and ownership, ensuring compliance with state laws. Both forms include sections for detailing the contract's purpose and the necessity of the services. They also address the process for securing the contract, whether through bids or proposals, thereby promoting fair competition among contractors.
In addition, the New York State Contract form exhibits similarities. It mandates the disclosure of contractor information, including whether the contractor is a minority or woman-owned business. Both forms also emphasize the importance of legislative oversight and require signatures from both the agency head and the contractor. This dual signature requirement fosters accountability in the contracting process.
The Illinois State Contract form mirrors the Alabama form in its structure and purpose. It collects comprehensive information about the contractor and the services to be provided. Both documents require a summary of the contract's necessity and the rationale for not using state employees for the services. This ensures that the decision to contract is justified and transparent.
The Georgia Contract form is another document with similar attributes. It requires detailed contractor information and a clear description of the services to be rendered. Both forms also necessitate the identification of funding sources and the percentage of state funds involved. This promotes fiscal responsibility and allows for better tracking of public funds.
The Ohio Standard Contract form also aligns closely with the Alabama Contract form. It includes sections for contractor identification and service descriptions, ensuring that all parties understand the agreement's terms. Both forms emphasize compliance with state regulations and require disclosures about any lobbying activities related to the contract, fostering transparency in the procurement process.
Furthermore, the Pennsylvania Contract form shares key features with the Alabama document. Both require detailed information about the contractor and the nature of the services to be provided. They also stipulate the necessity of the contract and the funding sources, ensuring that public resources are allocated responsibly and effectively.
The Virginia Contract form is similar in that it gathers essential information about the contractor and the services to be provided. Both documents require a clear justification for contracting out services rather than utilizing state employees. This ensures that the decision-making process is transparent and that public funds are used judiciously.
Lastly, the Michigan Contract form exhibits similarities with the Alabama form. It collects necessary contractor information and requires a summary of the services to be provided. Both forms also emphasize the importance of legislative oversight and accountability, ensuring that contracts are awarded fairly and in compliance with state laws.
When filling out and using the Alabama Contract form, consider the following key takeaways:
What is the purpose of the Alabama Contract form?
The Alabama Contract form is used to document agreements between state agencies and contractors. It ensures that all necessary information is collected and reviewed before the contract is finalized. This helps maintain transparency and accountability in the contracting process.
Who needs to fill out this form?
Both the state agency and the contractor must complete the form. The agency head must sign it, as well as the contractor. This ensures that both parties agree to the terms and conditions outlined in the contract.
What information is required on the form?
Key information includes the names and addresses of both the state agency and the contractor, the type of contract (new, renewal, or amendment), and details about funding sources. Additionally, it asks if the contractor is a minority or woman-owned business and whether they are registered with the Alabama Secretary of State.
Is it necessary to attach additional documents?
Yes, certain documents must be attached, such as a letter if the contractor is a sole source, and the Act 2001-955 Disclosure Form. If applicable, you should also include information about any lobbyists or consultants involved in securing the contract.
What happens if the contract is an amendment?
If the contract is an amendment, you need to provide details about the original contract amount, the total prior to the amendment, and the total after the amendment. This helps track changes in funding and scope of work.
How does the bidding process work?
The form asks whether the contract was secured through a bidding or RFP process. If it was, you must indicate whether the lowest bid was accepted. This information is crucial for ensuring compliance with state procurement laws.
What is the significance of the contractor's registration?
Contractors must be registered with the Alabama Secretary of State to do business in Alabama. This registration verifies that the contractor is legitimate and authorized to operate within the state.
Why is it important to explain why the contract is necessary?
Providing a rationale for why the contract is necessary helps justify the use of a contractor instead of a merit employee. This explanation ensures that state resources are used effectively and that the services provided are essential.
What should I do if I have questions about the form?
If you have questions, it’s best to contact the appropriate state agency or the Alabama Contract Review Permanent Legislative Oversight Committee. They can provide guidance and clarify any uncertainties regarding the form or the contracting process.